A Lightweight Requirements Engineering Process for Web-Based Competition Management Systems: The GOHIT v2 Case Study

Abstract

The GOHIT platform is a web-based system designed to support the management of student competitions within higher-education institutions. The first version of the platform lacked structured requirements documentation, resulting in unclear user roles and inconsistent workflows. This study aimed to establish a lightweight yet disciplined requirements-engineering (RE) process for the redevelopment of GOHIT v2. Using a qualitative case-study approach, data were collected through semi-structured interviews and document analysis involving three key stakeholders: the founder, the developer, and the program advisor. Thematic analysis was applied to transform stakeholder inputs into structured, verifiable requirements based on IEEE 830 documentation principles. The process yielded seventeen functional requirements, each traceable to stakeholder sources and internally evaluated using IEEE 830 quality attributes. The resulting Software Requirements Specification demonstrated high levels of completeness, consistency, and traceability, confirming that a structured yet adaptable RE approach can be effective for small or academic development teams. This study contributes a replicable model for implementing lightweight requirements engineering in resource-limited settings and establishes a baseline for future validation and quality assurance using a test-based mechanism.